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March 8, 2015

Meeting Minutes

Coastside Democrats Board Meeting

March 8, 2015

 

 

Present at meeting:

Board Officers: Harvey Rarback, Bill Kehoe, Doreen Gerrity

At Large Members: Dan Haggerty, Dennis Paull, Fran Pollard, Rick Hernandez, Cid Young

Members: Frank Gerrity

Guests: None

 

Meeting called to order at 11:10am.

 

Open Comments re: Items not on the Agenda:

  • Doreen asked to add to the agenda to post our agendas on website along with minutes
  • Doreen asked to add to the agenda to add open comments to each board meeting
  • Rick asked to add to the agenda to have Bill contact Ken Myers about domain name

 

Agenda Items and Actions Taken:

 

  1. Approval of Minutes from February 22nd meeting
    1. Bill made a motion to approve the minutes
      1. Dennis seconded the motion
      2. Motion passed : Harvey, Bill, Doreen, Dennis, Rick,
  • Abstain: Fran
  1. Not present at the time to vote: Cid, Dan

 

  1. Approval of today’s Agenda
    1. Bill made a motion to approve February 22, 2015 agenda
      1. Fran seconded the motion
      2. Motion passed: Harvey, Bill, Doreen, Dennis, Fran, Rick
  • Not present to vote at the time: Cid, Dan

 

  1. Treasurer’s Report – Bill
    1. Bill announced that the club has the following amounts in the following accounts:
      1. Checking:   $ 1,182.46
      2. PayPal:       $       5.03
  • Petty Cash: $     10.00
  1. Bill also announced new members as follows:
    1. Barbara Dye, New Member
    2. Gopi Mattel,   New Member
  • Gus Peterson, Friend of the Club
  1. Fran made a motion to approve the treasurer’s report
    1. Dennis seconded the motion
    2. Motion passed: Harvey, Bill, Doreen, Dennis, Fran, Rick
  • Not present to vote at the time: Cid, Dan

 

  1. Web Committee Report – Dennis
    1. Dennis announced that the new website will go live approximately March 15th. He reported that there are many new items already on the site.
    2. Dennis also announced that the newsletter would go out by March 9th.
    3. There was a discussion about Bill contacting Ken Myers regarding our domain name. It was agreed that Bill would contact Ken.

 

  1. Bylaws Committee Report – Bill
    1. Cid made many suggestions to the bylaws. The Board reviewed and discussed Cid’s suggested changes.
    2. The amended bylaws must be distributed to the general club membership prior to the General Membership meeting in May.
    3. Cid, Harvey, Bill, Dennis and Doreen will complete the review of the bylaws.

 

  1. GPAC (General Plan Advisory Committee) Update – Rick
    1. Discussed February 3, 2015 City Council Meeting
      1. City Council directed staff to come up with a different approach, staff was directed by staff to have neighborhood meetings
      2. Discussion on how the Coastside Democratic Club could help inform it’s members of the General Plan and get more involvement
        1. Doreen suggested the neighborhood meeting dates could be published on Coastside Democratic Clubs website
      3. Rick announced a Connect the Coastside meeting on March 11, 2015, 7-8:30 moderated by the Mid Coast located at Cypress Meadows in Moss Beach

 

  1. Nominating Committee Report – Ric Lowman and Harvey
    1. Bill will send message to membership regarding the nominating process
    2. Nominations are open to the public
    3. Must be a committed individual who is willing to be on the board or an officer
    4. Timeline: Will be in the next newsletter and discussed at the March 22, 2105 membership meeting

 

  1. Prepare for March 22, 2015 Membership Meeting
    1. Harvey will confirm contract with Montara Lighthouse and the $250.00 charge
    2. Panel on Open Space and Parks for Coastsiders – Rick will be moderator and John Ullum will film the discussion
      1. Larry Hassett (Midpen Regional Open Space District – MROSD), Julia Bott (County Parks Foundation), Walter Moore (Post), Brian Holt (East Bay Regional Parks)
    3. Appointment of Parking Committee (2 helpers)
      1. Cid, Dan and Frank volunteered – will arrive at 2:00 for directions
    4. Appointment of Food (no alcohol) Committee
      1. Dan volunteered. He will ask Kathryn if she will also volunteer
        1. $200.00 max budget for food
      2. Clean up committee
        1. Everyone volunteered to help clean up

 

  1. Prepare for May Membership Meeting
    1. Preferred topic – Jackie Speier on Trans Pacific Partnership
      1. Dennis will contact Jackie Speier’s staff for availability, preferred time would be weekend, 3:00-6:00
      2. Fran and Dan will be on the location committee
    2. Nominating Committee (Ric Lohman and Harvey)
      1. Information will go out in the March 9, 2015 newsletter
    3. Bylaws amendments recommendations will also be reported to the Membership in the March 9, 2015 newsletter
    4. Buying voter list from the County to validate Democratic status
      1. Discussion and no motion was made to pass

 

  1. Monthly newsletter March 9 – Harvey
    1. March 22, 2015 General Meeting will be announced
    2. Updated website will be announced
    3. Nominating Committee process will be announced
    4. Bylaws Committee recommendations will be announced

 

  1. Doreen made a motion to add Board Meeting agendas along with minutes to our website
    1. Dan seconded the motion
    2. Motion passed: Harvey, Bill, Doreen, Cid, Dan, Dennis, Fran
    3. Rick was not present to vote

 

  1. Doreen made a motion add open comments to each board meeting
    1. Dan seconded the motion
    2. Motion passed: Harvey, Bill, Doreen, Cid, Dan, Dennis, Fran
    3. Rick was not present to vote

 

  1. Bill moved to publish Board Meeting Agenda three day prior to Board Meeting
    1. Had discussion, no action taken

 

  1. Next General Membership meeting is March 22, 2015 at Montara Lighthouse, 3:00-6:00pm

 

  1. Next Board Meeting is April 5, 2015 at 11:00 am in Half Moon Bay
  1. Meeting adjourned at 1:05pm